The SAP Ariba Procurement Mobile App extends the capabilities of SAP Ariba’s sourcing and procurement solutions directly to your mobile device. It enables users to manage procurement tasks efficiently, anytime and anywhere, providing a seamless experience that keeps procurement processes moving smoothly.
Table of Contents
Eligibility and System Requirements
Before exploring the app’s features, it’s important to understand eligibility and system requirements. To utilize the SAP Ariba Procurement mobile app, you must be an active user of at least one of the following SAP Ariba solutions:
- SAP Ariba Buying and Invoicing
- SAP Ariba Sourcing
- SAP Ariba Contracts
Key Features of the SAP Ariba Procurement Mobile App
The SAP Ariba Procurement mobile app allows you to manage your procurement tasks from your mobile device. You can track and act on sourcing and contract tasks, order items, approve purchase requisitions, view purchase orders, and sign in using SSO.
Here’s a breakdown of its features for SAP Ariba Strategic Buying and Sourcing:
SAP Ariba Buying
Task Management
- Users can track and act on sourcing and contract tasks, receive notifications, and complete tasks from their mobile devices.
- The app also allows users to manage approvals, ensuring that procurement workflows continue uninterrupted.
Simplified Ordering
- Users can order catalog items or submit requests for non-catalog items if something isn’t available. Additionally, you can place orders on behalf of other users.
- The app allows for requisitions and order approvals directly from your mobile device. Approvers receive notifications, and users can easily review or approve orders with a single tap.
Purchase Requisition and Tracking
- Users can create and modify purchase requisitions, track their status, and copy requisitions. Non-catalog requests can also be made, allowing for flexible purchasing options.
- The app supports accounting distribution features, allowing costs to be split across departments or projects.
Goods Receiving
- The app supports quantity-based receiving, letting users accept or reject goods as they arrive. Additionally, custom fields such as dates or Boolean entries can be used to manage inventory details.
Push Notifications
- Approvers receive instant notifications when purchase requisitions are assigned to them or when a requester withdraws a requisition. However, push notifications related to rejected requests are not displayed.
On-Behalf-Of Purchasing
- This feature allows users to purchase items on behalf of others in the organization, using their catalogs and approval workflows. It’s a time-saving feature for users who manage purchasing for different departments.
SAP Ariba Sourcing
The SAP Ariba Procurement mobile app extends its functionality to users of SAP Ariba Strategic Sourcing solutions:
Managing Sourcing Tasks
- The app supports task management features such as tracking, pinning, and completing To-Do and approval tasks. Task owners can view comments and nudge reviewers for faster approvals.
Supplier Management
- Users can search for suppliers, view profiles, request new suppliers, and view registration details directly from the app.
Push Notifications
The app leverages push notifications to keep approvers informed. These notifications alert them when someone takes action on a request they need to approve, including receiving a requisition, a nudge, or a withdrawal by the requester. It’s important to note that requesters won’t receive push notifications related to their requisitions.
Restrictions and Limitations
While the SAP Ariba Procurement mobile app offers a robust set of features, it’s important to be aware of certain restrictions:
- Device Security Requirements: The app cannot be used on devices that lack passcode protection or are jailbroken/rooted, ensuring that your organization’s procurement data remains secure.
- Mobile Device Management (MDM) Compatibility: The app is not certified with MDM platforms on Android devices. For iOS devices, refer to the relevant configuration guides to integrate with MDM tools.
- Unsupported Features: Currently, the app does not support inventory items, PunchOut catalogs, Spot Buy catalogs, and certain BMEcat or Excel catalog item features such as related items, documents, auxiliary images, and thumbnails.
- Custom Fields Support: Only specific types of custom fields are supported in receipts, including Integer, Boolean, Date, String, Big Decimal, and certain Chooser fields. To make existing custom fields available, contact your Designated Support Contact (DSC).
- SAP Ariba Strategic Sourcing Limitations: Some functionalities like editing access for reviewers, accepting or countering negotiation tasks, creating new approval rounds, nudging signers for signature tasks, and receiving certain notifications are not supported in the mobile app.
Important Notes
Following are the SAP notes related to SAP Ariba Procurement Mobile App
| Number | Title |
| 3512413 | SAP Ariba Procurement Mobile App – Android Release |
| 3503231 | SAP Ariba Procurement Mobile App – SSO Error: Sorry, but we’re having trouble signing you in by Conditional Access policy |
| 3481244 | SAP Ariba Procurement app: Error when clicking on a Shopping Category Tile |
| 3444152 | Why Price value is not retained after clicking ‘Apply Changes’ button in SAP Ariba Procurement Mobile App? |
| 3434771 | Users unable to sign in to the SAP Ariba Procurement mobile app |
| 3408855 | SAP Procurement Mobile App: Why Delegatee does not see Delegator’s requisition in SAP Ariba Procurement Mobile App? |
| 3407732 | SAP Ariba Procurement Mobile app: Requisition in Your Requisitions tile shows an incorrect creation date. |
| 3399351 | SAP Ariba Procurement App: Is it possible to prevent users to submit requisitions? |
| 3393185 | SAP Ariba Procurement App: Error on logging in “The application in unavailable due to an upgrade activity” |
| 3375048 | Generic Relation Entry in SAP Ariba Procurement Mobile App |
| 3327865 | Why SAP Procurement Mobile App is not working on my iPad/tablet? |
| 3326917 | Blank screen in SAP Procurement mobile app version ‘4.3.1’ iOS devices |
| 3317124 | How to enable BMA-4311: Display of Supplier Names on the Requisitions to Approve Screen in the SAP Ariba Procurement Mobile App |
| 3276915 | SAP Ariba Procurement Mobile App: Report of Requisitions Approved or Denied in the app |
| 3276803 | SAP Ariba Procurement Mobile App – Purchase Org field is blank |
| 3271022 | Force signout SAP Ariba Procurement mobile app users: you are signed out due to scheduled clean up |
| 3259644 | Blank screen when accessing Ariba Procurement app v4.1.2 |
| 3236864 | Procurement app- rejections enabled even when disabled in P20 |
| 3233383 | Why are we not seeing Invoice Approvals in SAP Ariba Procurement App? |
| 3217302 | Android user cannot login to mobile – Error ‘Incorrect PIN Format. Formats like 123456,111111 are not allowed.’ |
| 3193057 | User stuck in SAP Ariba Procurement app loading in a blank screen |
| 3188971 | Support for copying requisitions and line items in the SAP Ariba Procurement mobile app |
| 3188887 | SAP Ariba Procurement App: Is Ariba Mobile User group auto assigned to invited users? |
| 3188806 | Users are automatically signed out of the SAP Ariba Procurement mobile app |
| 3188714 | SAP Ariba Procurement app: Shopping categories tiles displays Non-catalog request page |
| 3188533 | SAP Ariba Procurement app: Site Location PROD3 Not Available |
| 3187967 | SAP Ariba Procurement app: Preparer/Requester not able to change order |
| 3187782 | [Demo linked] Support for quantity-based receiving functions in the SAP Ariba Procurement mobile app |
| 3187750 | [Demo included] Adding accounting distributions in the SAP Ariba Procurement mobile app |
| 3187729 | [Demo linked] Support for shopping on behalf of another user in the SAP Ariba Procurement mobile app |
| 3187619 | SAP Ariba Procurement App: Users not able to login using SSO |
| 3187618 | How the timeout is configured in the SAP Ariba Procurement App? |
| 3187421 | Parent realm not available to select when logging in SAP Ariba Procurement Mobile App |
| 3186972 | Why does user need to enter Activation Code or Work Credentials after signing out SAP Ariba Procurement App? |
| 3186875 | Ariba Mobile app – End of Life |
| 3186844 | Support for push notifications to purchase requisition approvers in the SAP Ariba Procurement mobile app |
| 3186456 | SAP Ariba Procurement App: Can I see the Purchase Requisitions I’ve created in the past? |
| 3185698 | Why am I not able to hide the SAP Ariba Mobile App activation option? |
| 3185651 | SAP Ariba Procurement app: Can I access the app without the need of Ariba Mobile User group? |
| 3184725 | SAP Ariba Procurement app: There was an error. Contact SAP Ariba Support. |
| 3183920 | XML attachment should be able to preview |
| 3183918 | SAP Ariba Procurement mobile app compliant with Chinese Cybersecurity Law (CCL) |
| 3183907 | Disable SAP Ariba mobile app activation |
| 3183796 | Android: adopt SSO for gateway features to ensure correct user sessions |
| 3183787 | Add tax on Invoice Details |
| 3183535 | SAP Ariba Procurement app: What are the users listed in the Mobile App User Manager? |
| 3183415 | SAP Ariba Procurement App: Error – Bad request: No requisition with uniqueName: PRXXXX found in SAP Ariba Procurement App |
| 3183008 | Issues with opening, creating or changing documents in mobile browser |
| 3179937 | SAP Ariba Procurement app: Is app login information captured in the audit log? |
| 3178484 | Which iOS versions and devices are currently supported for the SAP Business Network Supplier Mobile App? |
Final Thoughts
The SAP Ariba Procurement mobile app empowers you to manage your organization’s procurement processes with ease and efficiency. By offering mobile access to critical tasks, it enhances productivity, supports quick decision-making, and keeps procurement processes running smoothly. From shopping and requisition management to task completion and supplier activity, the app provides a convenient mobile solution to keep you on top of your procurement needs, wherever you are.
For a more comprehensive understanding, refer to the official resources provided by SAP Ariba.
